Vertical AI employee
Review procurement requests
Procurement Intake & Verification Agent
The AI employee for procurement requests that do not cleanly pass standard ERP rules.
Standard core plus process adaptation
The AI employee has a repeatable core and is adapted to the last 20 percent of your process logic, systems, rules and approval paths.
Existing systems remain leading
ERP, CRM, MDM, CMMS, email, Excel and specialist systems are not replaced. Digamma automates the manual work between them.
Human-in-the-loop
Critical decisions stay with humans. The agent checks, structures, prepares and routes exceptions in a traceable way.
Enterprise readiness
Built to pass corporate buying standards
Large companies do not buy a black box. The first workflow is scoped tightly, connected to existing systems and introduced with clear roles, approvals, data sources and success criteria.
01
No system replacement
ERP, CRM, MDM, CMMS, document repositories and ticketing systems remain the source of truth. The agent automates the manual work between them.
02
Controlled pilot
Start with one measurable process, clear data sources, defined exceptions and a business owner. No big-bang project.
03
Audit-ready handover
Checks, sources, open questions and decision packages are structured so business teams can review them.
04
Approvals stay inside the company
Critical values, new suppliers, compliance decisions and special cases are routed to humans instead of being pushed through automatically.
Value proposition
Less manual procurement review, faster approvals, fewer follow-ups and better control over non-standard procurement requests.
Many procurement processes do not fail because of the ERP. They fail because incoming requests are incomplete, unclear or not standardized enough. The agent structures these cases, checks them against rules and prepares clear decisions.
What problem does the agent solve?
Procurement teams lose time pre-checking incoming requests. Suppliers need to be verified, cost centers are missing, quantities are unclear, restrictions need to be checked and follow-ups happen over email or Teams.
The focused entry point
Do not automate all procurement at once. Start by structuring incoming requests, checking them against rules, preparing standard cases and summarizing exceptions for human decision-makers.
Workflow
How the AI employee operates
The agent does not sit next to your systems. It works between intake, rule checks, system matching and human decisions.
Input
Email, ERP, form, ticket or document comes in.
Check
Rules, completeness, ownership and plausibility are checked.
Match
Data is matched with ERP, CRM, MDM, CMMS or document sources.
Route
Standard cases are prepared, exceptions go to humans.
Procurement Intake & Verification Agent
The agent does not sit next to your systems. It works between intake, rule checks, system matching and human decisions.
From intake to prepared decision
A request arrives from email, forms, Teams, ERP or PDF.
Data is extracted, normalized and checked against rules.
Standard cases are prepared or routed forward.
Exceptions are sent to humans with context, risk and open questions.
What the AI employee takes over
- Reads procurement requests from email, forms, ERP, Teams or PDFs.
- Extracts supplier, quantity, product, cost center, project and requester.
- Checks supplier lists, restrictions, approval limits and plausibility.
- Prepares clean requests or ERP entries in a structured format.
- Routes clear cases and summarizes unclear cases for procurement or finance.
Use case fit
When does this use case fit?
This use case is strongest when operational teams repeatedly check, sort and prepare exceptions before work can move forward.
Many internal purchase requests or MRO needs.
Procurement is blocked by follow-ups, cost center clarification or supplier checks.
The ERP handles standard cases, but many requests still remain manual.
Strong fit: industry, construction, plant engineering, technical services and facility management.
Strong signals in a first conversation
- Many recurring procurement requests per week or month.
- Manual follow-ups create waiting time.
- Existing systems are in place, but work between systems remains manual.
Check whether Procurement Intake can create impact
In the intro call, we check whether your procurement intake has enough repetition, rule logic and operational pain for a productive first workflow.
Book intro callConnectors
Connects to your existing business software
The AI employee does not replace your core systems. It works with ERP, CRM, tickets, documents, databases and collaboration tools.
Integration map
Where the agent works in your IT landscape
The AI employee connects intake, rules and core systems. That creates automation without replacing ERP, CRM or specialist software.
01
Inputs
- ERP
- Forms
- Documents
02
Digamma AI employee
- Check
- Match
- Summarize
- Route
03
Core systems
- ERP / CRM
- MDM / CMMS
- Tickets
- Databases
More operational AI employees
Master Data Exception Agent
Clarify master data exceptions
The AI employee for missing, incorrect or contradictory master data.
Open page →Product Compliance Evidence Agent
Track compliance evidence
The AI employee for certificates, product evidence, audit files and supplier documents.
Open page →Maintenance Work Order Preparation Agent
Prepare maintenance work orders
The AI employee that turns maintenance and service tickets into actionable work orders.
Open page →Economic lever
What does it cost if this process stays manual?
Many operational AI projects do not pay back through big visions. They pay back through recurring minutes lost every month in checks, follow-ups and preparation.
Cases × minutes per case ÷ 60 × loaded hourly cost
Directional estimate, not a fixed savings claim. All values are calculated monthly figures. In the intro call, we replace these assumptions with your real volumes, cycle times and approval logic.
Manual process cost per month
€9,450
Calculated monthly values
The displayed amounts are estimated monthly costs based on your inputs.
Manual hours per month
135
Potentially relieved cost per month
€5,198
Check with real numbers
Book intro call