What you negotiate must actually reach the transaction.
Negotiated prices, discounts and terms lose their value when they are not correctly applied to orders or invoices. Digital employees reconcile agreements and transactions, identify relevant discrepancies and handle commercial cases under your rules.
The economic problem
Agreed advantages get lost between contract and invoice.
Framework contracts, price lists and discount rules are distributed across suppliers, sites and legal entities. Your team finds the valid agreement, checks order and invoice lines and follows up on inquiries. At high transaction volumes, this control takes time; unnoticed discrepancies can lead to unjustified overpayments.
For procurement leaders, procurement operations, accounts payable and finance operations teams handling recurring orders and distributed contract and invoice data.
Case file
Three documents. One difference to resolve.
Comparison of 240 units of the same item. The net unit prices are comparable. Whether a separate price change was agreed still requires business review.
| Document | Reference | Unit price | 240 units |
|---|---|---|---|
| Contract | V-204 | $10.70 | $2,568 |
| Purchase order | B-831 | $10.70 | $2,568 |
| Invoice | R-612 | $11.25 | $2,700 |
Identified net difference · awaiting clarification
($11.25 − $10.70) × 240 = $132. The example invoice has neither been changed nor blocked; an avoided payment has not been evidenced.
Linked sources
- Contract version V-204
- Order line B-831 / 10
- Invoice line R-612 / 10
View the outstanding check
Is there a valid special agreement? The responsible procurement person checks the context and approves the inquiry.
Fictional data, rounded in the displayed currency. Do not add processing states.
The work Digamma takes on
Take on the data work. Follow through on action.
- 01
Capture agreements
Structure contracts, price lists and discount agreements with validity periods and exceptions. Present ambiguous clauses for a business decision with the right context.
- 02
Monitor transactions continuously
During the agreed service, reconcile orders and invoices against applicable terms. Match items, quantities, prices and discounts and identify relevant discrepancies.
- 03
Handle discrepancies
Document cases with their calculation, prepare corrections and follow up on inquiries. Carry out approved steps and maintain the agreed processing status.
What your team receives
Terms applied. Discrepancies handled with a clear record.
Procurement and finance receive the comparison of agreement, order and invoice with supporting records and processing status. Digamma documents cases, prepares corrections and follows up on inquiries. This protects existing purchasing agreements; an avoided overpayment is counted only with supporting evidence.
The economic value
Value Protection safeguards what you have already negotiated. Its economic value comes from correctly applied terms and handled exceptions, while relieving your team of recurring control work.
- Less manual checking of orders and invoices
- Fewer unnoticed price and discount discrepancies
- Stronger enforcement of existing purchasing agreements
- Evidenced corrections and potentially fewer unjustified overpayments
Introduction
Start with your data. Continue as an operating service.
We begin with your agreements and a defined set of transactions. Real cases establish matching, exceptions and control quality. After acceptance, we agree the checking frequency, handling rules, approvals and system access for ongoing operation.
- 01
Define the work
Check data and real cases. Agree scope, quality and business approvals for the work we take on.
- 02
Implement and accept
Set up access and processing. Review and accept results and exception handling with your team.
- 03
Operate continuously
Digamma monitors processing, handles technical issues and improves the agreed workflow.
Data and business approvals
Human approval
Decisions stay with the responsible people.
- How to interpret ambiguous contract clauses and special agreements
- Whether a difference is justified and how to approach the supplier
- Whether payments, orders or accounting entries are changed or approved
Commercial decisions, contract interpretation, payments and accounting entries follow your responsibilities and permissions.
Data and system access
Work with your authoritative sources.
- Contracts and terms
- Approved versions, price lists, discount rules, validity periods and documented exceptions.
- Transactions
- Purchase order and invoice lines, including supplier, item and contract references.
- Review process and permissions
- Responsible business roles, approval rules and agreed access. No payment hold or accounting change without appropriate authorisation.
Approved exports may be enough to start. Integrations and write access are agreed for each process.
Managed Digital Workforce
An operating service. Beyond another dashboard.
Digamma develops, integrates and operates the digital employees for your workflow. Your team receives handled cases and evidenced results. Service scope, quality, review responsibilities and escalation paths are agreed before operation.
Work, not software.
Which work ties up your team, and which value is left untouched?
Let us discuss a concrete process, your data and the economic outcome we will work towards.