Recover what your company is entitled to.
Missing credit notes, outstanding supplier rebates and potential overpayments often remain unresolved in daily operations. Our digital employees check the underlying records, substantiate valid claims and follow approved cases through to a documented financial outcome.
The economic problem
Open claims need follow-through. Otherwise they stay open.
Invoices, credit notes, payments and supplier correspondence are spread across systems and departments. Finance researches records, reconciles amounts and follows up on unanswered inquiries. This recurring work consumes time; valid rebates and corrections can remain unresolved even when the basis for a claim exists.
For CFOs, finance operations, accounts payable and procurement teams with open supplier cases, extensive payment runs or distributed supporting documents.
Case file
One rebate. Its actual status.
A 4% rebate is documented for $13,500 of eligible net purchases. The corresponding credit note is not yet present in the supplied records.
| Basis | Reference | Amount / rule |
|---|---|---|
| Contract | V-108 | 4% rebate |
| Checked purchase base | Period P-03 | $13,500 net |
| Credit note | Not yet available | not evidenced |
Potential rebate · not realised
$13,500 × 4 % = $540. A calculated claim is neither a credit note nor a payment received. A check for prior settlement is still outstanding.
Linked sources
- Rebate rule V-108
- Matched invoice lines
- Supplied credit note list
View the outstanding check
Has the rebate already been settled, or does an exclusion apply? Finance reviews the case and decides on further follow-up.
Fictional data, rounded in the displayed currency. Do not add processing states.
The work Digamma takes on
Take on the data work. Follow through on action.
- 01
Identify lost or outstanding value
Systematically examine potential duplicate payments, overpayments, outstanding supplier rebates and missing credit notes. Account for prior settlements and known exceptions.
- 02
Check and substantiate claims
Connect contracts, transactions, payments and correspondence in a traceable case file. Support the claim basis with evidence and present unresolved questions for business approval.
- 03
Follow through on repayments and corrections
Handle approved cases under your rules, documenting responses and next actions. Reconcile actual credit notes, repayments and financial corrections against the original case.
What your team receives
From a supported claim to an evidenced financial outcome.
Your team receives a complete case file with the claim basis, supporting records, ownership and next action. Digamma follows approved cases and reconciles actual credit notes, repayments or corrections. Identified discrepancies, confirmed claims and realised amounts remain clearly separated.
The economic value
An alert about a difference does not recover money. The value comes from substantiating the claim, consistent follow-up and reconciliation against the actual financial outcome.
- Unlock additional valid repayments and corrections
- Fewer unresolved cases left behind in finance operations
- Less manual record research and follow-up
- Clear visibility of open claims and amounts actually realised
Introduction
Start with your data. Continue as an operating service.
We start with a defined case type and your invoice, payment and contract data. After checking the claim basis and prior settlements, we agree approvals, follow-up and financial outcome evidence. Not every discrepancy examined establishes a recoverable claim.
- 01
Define the work
Check data and real cases. Agree scope, quality and business approvals for the work we take on.
- 02
Implement and accept
Set up access and processing. Review and accept results and exception handling with your team.
- 03
Operate continuously
Digamma monitors processing, handles technical issues and improves the agreed workflow.
Data and business approvals
Human approval
Decisions stay with the responsible people.
- Whether a claim has a valid commercial and, where needed, legal basis
- Whether to approve a claim, negotiation or further escalation
- Which correction to post and what evidence counts as realisation
Commercial decisions, contract interpretation, payments and accounting entries follow your responsibilities and permissions.
Data and system access
Work with your authoritative sources.
- Financial records
- Invoices, payments, credit notes and open items with unique references for the agreed period.
- Basis for the claim
- Contracts, rebate rules and relevant correspondence, including known exceptions and previously handled cases.
- Approval and reconciliation
- Responsible finance roles and access to the agreed outcome evidence. Communication, accounting entries and bank access require the appropriate permissions.
Approved exports may be enough to start. Integrations and write access are agreed for each process.
Managed Digital Workforce
An operating service. Beyond another dashboard.
Digamma develops, integrates and operates the digital employees for your workflow. Your team receives handled cases and evidenced results. Service scope, quality, review responsibilities and escalation paths are agreed before operation.
Work, not software.
Which work ties up your team, and which value is left untouched?
Let us discuss a concrete process, your data and the economic outcome we will work towards.